There are several very quick and efficient ways to get through your daily to-do list.
- Capture Everything
Don’t rely on keeping everything in your head to recall every single thing you need to do. This more than just for the faulty memory. It has been shown that if you keep everything on your to-do list in your head, this makes it harder to focus on other stuff throughout the day.
- Prepare your list in advance
This will save you valuable time on any given day. This will also mean a much more productive morning which is typically the most productive time in everyone’s day.
- One place
The tasks for your personal to-do list is probably scattered over a wide range of places like email, notes, post-its, software, and apps. Keeping these tasks in all of these places makes it much more complicated than necessary to keep track of everything.
- Time attributes
Name how much time you will assign to tasks. Also, assign other time-related specifics like what date and on what time you will start. This allows you do get something just instead of just hoping you can get it done.
- Define priorities
Every day has its unexpected obstacles which are always going to throw a wrench in your plans. This is why you should always prioritize your task from the most urgent and most important to the least urgent and least important. Naturally, you will always want to start with the most urgent tasks.
- Keep re-evaluating
All along the way to completing your to-do list, you will want to keep thinking about those things you have deemed least urgent and important. Sometimes you may decide to discard them altogether, thus freeing up your time for more urgent and important matters.
- Stress-free delegation
One effective way to get things done is to delegates tasks to workers? One of the best available apps for doing this kind of thing is ClickUp which allows you to convert comments into tasks.
- Zoom in and out
To alleviate stress, break up the big tasks into several smaller subtasks. This is called zooming in. Then look at the entire thing as a whole to make sure all of this will work with what you are trying to do. This is called zooming out.
- Batch process
This is inspired from the common factory idea where everything that includes a similar process is done together. For instance, all the phone call tasks are done at the same time.
- Assign energy levels
Do the hardest tasks during your most productive hours. Save those tasks for last that do not require that much energy at all. The previously mentioned ClickUp app allows the placement of energy levels.